Free Plumbing Invoice Template
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Plumbing customers want a clear breakdown of call-out, labor and parts. This plumbing invoice template keeps each on its own line and totals the job.
Free to use, with no account and no watermark. Add your logo, pick a layout and a color, and download a clean PDF when you are done.
How to use this plumbing invoice template
- Add your business details and, if you like, your logo.
- Enter your client, the invoice number and the dates, then choose payment terms.
- List each item with a quantity and a rate. Add a discount, tax or shipping if they apply.
- Pick a layout and a header color, check the live preview, then download your PDF.
Why use Invoicz
No account needed
Open the page and start. We never ask you to sign up or give an email.
Private by design
Your invoice is built in your browser. The details you type are not uploaded to a server.
Clear totals
Discount, tax, shipping and balance due are calculated in a fixed, predictable order.
Ready to send
Two layouts, three header colors and a file name like Client_invoice_1.pdf.
What a plumbing invoice should include
- The customer's name and the job address.
- The date of the visit and a short description of the problem and the fix.
- Call-out or service fee as its own line.
- Labor in hours and rate, or a fixed price for the job.
- Parts and materials with quantities and prices.
- Warranty on the work and the total, with payment instructions.
Example plumbing invoice lines
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Service call and diagnosis | 1 | $95.00 | $95.00 |
| Replace kitchen faucet (labor) | 1.5 hrs | $85.00 | $127.50 |
| Faucet (parts) | 1 | $142.00 | $142.00 |
| P-trap and supply lines (parts) | 1 | $28.40 | $28.40 |
| Total due | $392.90 |
If the visit leads to a larger job, quote it separately and refer to the call-out fee as a credit if you agreed to deduct it.
Pricing and payment terms for plumbing work
Plumbers usually take payment on completion, so terms are normally Due on receipt. For landlords and property managers, Net 14 or Net 30 on a monthly statement is common.
Emergency or out-of-hours rates should be stated before the work and shown on the invoice.
Tips for plumbing invoices
- Photograph the work before and after; it helps with any later query.
- List parts separately with brand or model where it matters for warranty.
- Say what the warranty covers and for how long.
- Give a written estimate first for anything larger than a simple repair.
Common mistakes on plumbing invoices
- Quoting a price over the phone and invoicing a different one without explaining.
- Not itemizing parts, which makes the bill look inflated.
- Forgetting to note the warranty.
- Sending the invoice days after the visit.
Wording you can reuse
- "Labor warranted for 12 months; parts carry the manufacturer's warranty."
- "Call-out fee credited against the repair as quoted."
- "Emergency out-of-hours rate applied as agreed by phone on 14 November."
This page gives general information and is not tax or legal advice. Rules on licensing, tax and consumer protection vary by place.
Frequently asked questions
What should a plumbing invoice include?
Customer and address, date, a description of the work, call-out fee, labor, parts and materials, the total, warranty and how to pay.
Should the call-out fee be shown separately?
Yes. A separate line is clearer and lets you show if it was credited against a larger repair.
How should I charge for parts?
List each part with quantity and price. Whether you add a markup is your policy, but be consistent and transparent with the customer.
Do I charge tax on plumbing work?
It depends on where you are. Parts are commonly taxed and labor sometimes is not. Check local rules and use the tax field accordingly.
When should a plumber send the invoice?
On completion of the job, ideally before leaving or the same day, with payment details on the invoice.
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General information, not tax or legal advice. Check the rules that apply to you.Last updated: