Free Timesheet Generator
Log hours clearly for a client or payroll. Download the PDF.
Record the hours you worked, task by task, for a billing period. Use it as a timesheet calculator: it adds up the hours you worked and the pay, and is ready to send to a client or to attach to an invoice.
Free to use, with no account and no watermark. Add your logo, pick a layout and a color, and download a clean PDF when you are done.
How to use the timesheet generator
- Add the worker and the client or project.
- Set the period start and end dates.
- Add a row for each day or task with the hours worked.
- Enter the hourly rate and download the PDF.
Why use Invoicz
Hours and pay
Totals for hours and amounts, calculated for you.
Billing period
Start and end dates keep the sheet clear.
Approval line
Add who approved the hours.
Invoice ready
Use the totals on your invoice.
What a timesheet is
A timesheet is a record of time. It supports payroll for employees or billing for contractors and gives clients transparency about what they are paying for.
What to include
- Worker and client or project.
- The period covered.
- Date, task and hours for each entry.
- The hourly rate and totals.
- An approval line.
Example week
| Date | Task | Hours |
|---|---|---|
| Mon | Design review | 4.0 |
| Tue | Wireframes | 6.5 |
| Wed | Client call and revisions | 3.0 |
From timesheet to invoice
Add up the hours, multiply by your rate and put the result on an invoice with the period in the description. Attach the timesheet if the client asks for detail.
This tool provides general information and is not employment or tax advice.
Frequently asked questions
What should a timesheet include?
The worker’s name, the client or project, the period, each date with a task description and the hours worked, the rate, the total hours and pay, and a place for approval.
How do I calculate hours and pay?
Enter hours as decimals, for example 7.5 for seven and a half hours, and the hourly rate. The amount is hours times rate and the document shows total hours and total pay.
How do I show overtime?
Add a separate line for overtime hours and enter the higher rate, for example 1.5 times the normal rate. Keep the description clear, such as “Overtime (1.5x)”.
Weekly, biweekly or monthly: which timesheet should I use?
Match your pay or billing cycle. Weekly is common for hourly staff, biweekly for many payrolls and monthly for retainers or contractors invoicing once a month. Set the Period start and Period end accordingly.
Can I attach a timesheet to an invoice?
Yes. Download the PDF and send it with the invoice so the client can see how the hours were calculated. Many clients ask for this before paying.
Does the timesheet need approval?
It helps. Use the Approved by field and the Approval notes so the client or manager confirms the hours, which avoids disputes later.
Are employers required to keep timesheets?
In many countries employers must keep records of hours worked and wages for a set number of years. Rules vary, so check your local labor law. This tool helps you create the document; it does not give legal advice.
Can I include tax on a timesheet?
Yes, if you bill from it. Use + Tax to add one tax line. If it is only a record of hours, leave tax off.
How do I create a timesheet for free?
Add the worker and the client or project, set the period start and end, enter each date with a task and the hours worked and the rate, then download the PDF. No account is needed.
How do I convert minutes to decimal hours?
Divide the minutes by 60: 15 minutes is 0.25, 30 minutes is 0.5, 45 minutes is 0.75 and 20 minutes is about 0.33. Enter the decimal in the Hours column.
Can I export the timesheet as a CSV or Excel file?
No. Invoicz produces a PDF only. If you need to bill from it, you can copy the hours into the invoice generator.
What is the difference between a timesheet and a time card?
A time card usually records clock-in and clock-out times for payroll. A timesheet lists hours by day and task, often for billing a client or project. This form is a timesheet.
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General information, not tax or legal advice. Check the rules that apply to you.Last updated: