Free Sales Order Generator
Confirm a customer’s order before delivery and invoicing.
A sales order confirms what a customer has ordered and when it will be delivered. Create one to record the order, the customer’s PO reference and the expected delivery date before you invoice.
Free to use, with no account and no watermark. Add your logo, pick a layout and a color, and download a clean PDF when you are done.
How to use the sales order generator
- Add your business as seller and the customer.
- Enter the order number, order date and delivery date.
- List the items with quantities and prices.
- Add payment terms, then download the PDF.
Why use Invoicz
Confirms the order
Both sides agree on items, price and delivery before work starts.
Customer PO reference
Keep the buyer’s purchase order number with the order.
Delivery date
Set expectations for when goods or services will arrive.
Leads to invoicing
Use the same details for the invoice later.
What a sales order is
A sales order is your confirmation of an order you have accepted. It sits between the customer’s purchase order and your invoice and keeps everyone aligned on what will be delivered.
What to include
- Order number and order date.
- Customer details and their PO reference.
- Items, quantities and prices.
- Delivery date and address.
- Payment terms and notes.
How it connects
The customer issues a purchase order, you confirm with a sales order, deliver with a packing slip and then invoice. Keeping the references consistent makes matching and payment simpler.
Tips
Confirm the order promptly, record any change in writing and keep the sales order with the invoice. This tool provides general information and is not legal advice.
Frequently asked questions
What is a sales order?
A sales order is the seller’s confirmation of what a customer has ordered, with quantities, prices and the expected delivery date. It is created before you invoice and ship.
What is the difference between a sales order and a purchase order?
They describe the same transaction from different sides. The buyer sends a purchase order; the seller confirms it with a sales order. Put the customer’s PO number in the Customer PO field to link them.
What is the difference between a sales order and an invoice?
A sales order confirms the order and the terms. An invoice requests payment, usually after delivery. Some businesses send the invoice immediately; others invoice only on shipment.
What should a sales order include?
Seller and customer details, order number and date, the customer’s PO reference, itemized products with quantities and prices, shipping address, delivery date, taxes, shipping, total and payment terms.
When should I use a sales order instead of a quote?
Use a quote before the customer commits and a sales order once they have said yes. The sales order locks in what was agreed so everyone works from the same document.
Can I turn a sales order into an invoice?
Yes. When you ship or complete the work, enter the same items in the invoice generator and mention the sales order number in the notes or PO field.
Does this track partial shipments or backorders?
Not on the sales order. For quantities ordered, shipped and backordered, use the packing slip generator and attach it to the shipment.
Can I add a discount and shipping to a sales order?
Yes. Use + Discount, + Tax and + Shipping. The total is worked out in a fixed order: items, discount, tax, then shipping.
What is a sales order form?
A sales order form is the document a seller uses to confirm a customer’s order: who ordered, what, how many, at what price and when it will be delivered. It sits between the quote and the invoice.
Can I create a sales order online for free?
Yes. Add your business and the customer, the order number and delivery date, list the items and download the PDF. There is no account and no watermark.
Can I customize the sales order with my logo?
Yes. Upload a PNG, JPG or WebP logo and choose a Portrait or Landscape layout and a header color. Your business details are saved for the next document.
Is this the same as an order confirmation?
In practice yes. Many businesses call the document they send to confirm an order an order confirmation, sales order or order acknowledgement.
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General information, not tax or legal advice. Check the rules that apply to you.Last updated: